What makes this resume great
This resume is a great example for a Records Archivist because it demonstrates a clear career progression in archival and records management roles, supported by relevant education. The candidate showcases a strong mix of technical and compliance skills, including digital preservation and regulatory knowledge. The inclusion of both public and private sector experience highlights adaptability. The skills section is comprehensive and tailored to the field. The resume also features advanced degrees directly related to the profession.
Resume summary examples for Records Archivist
Example #1
Strong Summary
Experienced Records Archivist with over 9 years of expertise in archival management, digital preservation, and regulatory compliance across public and academic institutions. Proven track record of implementing efficient records retention systems and leading team training initiatives.
Weak Summary
I have worked in archives for several years and am familiar with records management.
Example #2
Strong Summary
Detail-oriented professional skilled in cataloging, metadata standards, and document restoration, with a Master’s in Library and Information Science and a passion for preserving historical records.
Weak Summary
I like working with old documents and have a degree in library science.
Example #3
Strong Summary
Results-driven archivist with a history of optimizing information retrieval processes and ensuring compliance with industry standards, contributing to improved access and preservation of critical records.
Weak Summary
I have experience in organizing files and making sure things are in order.
Resume achievement examples for Records Archivist
Example #1
Strong Achievement
Digitized and cataloged over 50,000 historical documents, increasing accessibility and reducing retrieval time by 40% at City Historical Archives.
Weak Achievement
Helped digitize documents at the archives.
Example #2
Strong Achievement
Developed and implemented a records retention schedule that improved compliance audit scores by 30% at Greenfield University Library.
Weak Achievement
Worked on records retention at the university library.
Example #3
Strong Achievement
Trained and supervised a team of 8 staff members in metadata standards and digital preservation best practices, resulting in a 25% increase in processing efficiency.
Weak Achievement
Assisted with training staff on archival procedures.
Essential skills for a Records Archivist
- Archival Management
- Records Retention
- Digital Preservation
- Metadata Standards
- Cataloging
- Document Restoration
- Database Management
- Regulatory Compliance
- Information Retrieval
- Team Training
Resume best practices
Tailor Your Resume for a Records Archivist
Customize your resume for the specific position you're applying for. Use keywords from the job description and highlight the most relevant experience.
Keep It Concise and Focused
Ideally, your resume should be one page (two if you have extensive experience). Focus on achievements and essential information and avoid fluff.
Use a Clean, Professional Format
Stick to a simple layout with consistent font, spacing, and section headings. Use bullet points for readability. Avoid overly decorative fonts or colors.
Start with a Strong Summary
Write a compelling summary or objective at the top that briefly outlines your background, key skills, and what you bring to being a Records Archivist.
Emphasize Achievements Over Duties
Use bullet points to describe what you accomplished as a Records Archivist, not just what you were responsible for. Include measurable results when possible (e.g., "Increased sales by 25% in six months").
Use Action Verbs
Start bullet points with strong action verbs like "Led," "Developed," "Improved," "Streamlined," to convey impact and ownership.
Highlight Skills and Tools
Create a dedicated skills section that includes technical tools, software, or soft skills relevant to being a Records Archivist (e.g., Excel, Python, CRM systems, leadership, communication).
Include Education and Certifications
List your educational background and any relevant certifications or ongoing courses. Mention GPA if it’s strong (generally above 3.5) and you're early in your career.
Proofread Carefully
Avoid spelling or grammatical errors since they can be deal-breakers. Ask someone else to review your resume or use tools like Grammarly.