Administrative Assistant resume example
What makes this resume great
This resume is a great example for an Administrative Assistant because it demonstrates a clear career progression in administrative roles, showing increasing responsibility. The candidate highlights relevant skills such as calendar management, document preparation, and office management, which are essential for the job. The education section is concise and relevant, and the work experience is recent and directly related to the field. The resume also includes both technical and soft skills, making the candidate well-rounded. The inclusion of a LinkedIn profile and personal website adds professionalism and credibility.
Resume summary examples for Administrative Assistant
Example #1
Strong Summary
Detail-oriented Administrative Assistant with 5+ years of experience supporting executives and managing office operations in fast-paced environments. Proven track record in calendar management, travel coordination, and event planning. Adept at streamlining processes to improve efficiency and enhance team productivity.
Weak Summary
I have worked in offices for several years and can do a lot of different tasks. I am looking for a job where I can use my skills.
Example #2
Strong Summary
Resourceful Administrative Assistant skilled in document preparation, customer service, and office management. Recognized for excellent communication and organizational abilities, with a strong commitment to supporting team success.
Weak Summary
I am good at paperwork and talking to people. I want to help out in an office.
Example #3
Strong Summary
Experienced Administrative Assistant with a background in business administration and a passion for delivering high-quality support. Proficient in Microsoft Office Suite and data entry, with a focus on accuracy and attention to detail.
Weak Summary
I know how to use Microsoft Office and can type well. I am looking for an administrative job.
Resume achievement examples for Administrative Assistant
Example #1
Strong Achievement
Managed complex calendars for 3 senior executives, scheduling over 200 meetings per year with a 98% accuracy rate.
Weak Achievement
Helped schedule meetings for executives.
Example #2
Strong Achievement
Coordinated travel arrangements for staff, reducing travel costs by 15% through vendor negotiations and efficient planning.
Weak Achievement
Arranged travel for employees.
Example #3
Strong Achievement
Streamlined document preparation processes, decreasing turnaround time by 30% and improving document accuracy.
Weak Achievement
Prepared documents for the office.
Essential skills for a Administrative Assistant
- Calendar Management
- Travel Coordination
- Document Preparation
- Customer Service
- Microsoft Office Suite
- Data Entry
- Office Management
- Event Planning
- Records Management
- Communication
Resume best practices
Tailor Your Resume for a Administrative Assistant
Customize your resume for the specific position you're applying for. Use keywords from the job description and highlight the most relevant experience.
Keep It Concise and Focused
Ideally, your resume should be one page (two if you have extensive experience). Focus on achievements and essential information and avoid fluff.
Use a Clean, Professional Format
Stick to a simple layout with consistent font, spacing, and section headings. Use bullet points for readability. Avoid overly decorative fonts or colors.
Start with a Strong Summary
Write a compelling summary or objective at the top that briefly outlines your background, key skills, and what you bring to being a Administrative Assistant.
Emphasize Achievements Over Duties
Use bullet points to describe what you accomplished as a Administrative Assistant, not just what you were responsible for. Include measurable results when possible (e.g., "Increased sales by 25% in six months").
Use Action Verbs
Start bullet points with strong action verbs like "Led," "Developed," "Improved," "Streamlined," to convey impact and ownership.
Highlight Skills and Tools
Create a dedicated skills section that includes technical tools, software, or soft skills relevant to being a Administrative Assistant (e.g., Excel, Python, CRM systems, leadership, communication).
Include Education and Certifications
List your educational background and any relevant certifications or ongoing courses. Mention GPA if it’s strong (generally above 3.5) and you're early in your career.
Proofread Carefully
Avoid spelling or grammatical errors since they can be deal-breakers. Ask someone else to review your resume or use tools like Grammarly.