Types of Records Archivist Jobs
Digital Records Archivist
A Digital Records Archivist specializes in the management, preservation, and accessibility of digital records and electronic archives. They ensure that digital files are properly cataloged, stored, and protected from data loss or corruption. This role often involves using specialized software and digital asset management systems. Digital Records Archivists also develop policies for digital preservation and migration. They play a key role in ensuring long-term access to digital information.
Corporate Records Archivist
A Corporate Records Archivist works within a business or corporate environment to manage and preserve company records. They are responsible for organizing, cataloging, and maintaining both physical and digital records. This role often involves ensuring compliance with legal and regulatory requirements for recordkeeping. Corporate Records Archivists may also assist with internal audits and information governance. They help protect sensitive company information and support business continuity.
Government Records Archivist
A Government Records Archivist manages records for local, state, or federal government agencies. They are responsible for preserving official documents, correspondence, and historical records. This role requires knowledge of government regulations and retention schedules. Government Records Archivists often work with public records requests and support transparency initiatives. They play a vital role in maintaining the historical and legal integrity of government operations.
Medical Records Archivist
A Medical Records Archivist specializes in the organization and preservation of medical and health-related records. They ensure that patient files, research data, and institutional records are properly archived and accessible. This role requires familiarity with privacy laws such as HIPAA. Medical Records Archivists may work in hospitals, research institutions, or healthcare organizations. They help maintain the confidentiality and integrity of sensitive health information.
University Records Archivist
A University Records Archivist manages the records and archives of academic institutions. They are responsible for preserving institutional history, faculty papers, student records, and research materials. This role often involves working with faculty, students, and alumni to collect and organize archival materials. University Records Archivists may also curate exhibits and support academic research. They play a key role in documenting the legacy and achievements of the institution.
Entry Level Job Titles
Archives Assistant
An Archives Assistant provides support to archivists by helping with the organization, cataloging, and storage of records. They may assist with data entry, labeling, and basic preservation tasks. This role is ideal for individuals new to the field and looking to gain hands-on experience. Archives Assistants often work under the supervision of more experienced archivists. They play a crucial role in maintaining the day-to-day operations of an archive.
Records Clerk
A Records Clerk is responsible for filing, retrieving, and maintaining records in an organized manner. They may handle both physical and digital documents. This entry-level position requires attention to detail and organizational skills. Records Clerks often support larger records management teams. They help ensure that records are easily accessible and properly maintained.
Library Technician (Archives)
A Library Technician (Archives) assists with the management and preservation of archival materials within a library setting. They may help with cataloging, digitization, and reference services. This role provides valuable experience in archival practices and procedures. Library Technicians often interact with library patrons and researchers. They support the work of professional archivists and librarians.
Records Management Assistant
A Records Management Assistant helps with the implementation of records management policies and procedures. They may assist with document retention, destruction, and transfer processes. This role is suitable for individuals interested in the administrative side of archives. Records Management Assistants often work in corporate, government, or institutional settings. They contribute to the efficient management of organizational records.
Junior Archivist
A Junior Archivist is an entry-level professional who assists with the appraisal, arrangement, and description of archival materials. They may participate in preservation projects and outreach activities. This role provides foundational experience in archival theory and practice. Junior Archivists often work under the guidance of senior staff. They help ensure the long-term preservation and accessibility of records.
Mid Level Job Titles
Records Archivist
A Records Archivist is responsible for the appraisal, organization, and preservation of records and archival materials. They develop and implement archival policies and procedures. This role often involves supervising entry-level staff and coordinating projects. Records Archivists may also provide reference services and support research activities. They play a key role in ensuring the integrity and accessibility of archival collections.
Digital Archivist
A Digital Archivist manages the preservation and accessibility of digital records and electronic archives. They develop strategies for digital preservation and migration. This role requires expertise in digital asset management systems and metadata standards. Digital Archivists may also train staff and users on digital archiving best practices. They help organizations adapt to the challenges of managing digital information.
Records Manager
A Records Manager oversees the records management program of an organization. They are responsible for developing retention schedules, ensuring compliance, and managing the lifecycle of records. This role often involves policy development and staff training. Records Managers may also coordinate audits and risk assessments. They ensure that records are managed efficiently and in accordance with legal requirements.
Special Collections Archivist
A Special Collections Archivist manages unique and rare materials within an archive or library. They are responsible for the preservation, cataloging, and promotion of special collections. This role often involves working with donors, researchers, and the public. Special Collections Archivists may curate exhibits and develop outreach programs. They help highlight the value and significance of unique archival materials.
Corporate Archivist
A Corporate Archivist manages the archival records of a business or corporation. They ensure that company records are properly preserved and accessible. This role may involve developing records management policies and supporting compliance efforts. Corporate Archivists often work closely with legal, compliance, and information technology teams. They help protect the company's historical and operational records.
Senior Level Job Titles
Senior Archivist
A Senior Archivist leads archival projects and oversees the work of junior staff. They are responsible for high-level decision-making regarding the acquisition, preservation, and access of archival materials. This role often involves policy development and strategic planning. Senior Archivists may represent their organization at professional conferences and in public forums. They play a key role in shaping the direction of archival programs.
Lead Records Archivist
A Lead Records Archivist supervises a team of archivists and support staff. They coordinate large-scale archival projects and ensure adherence to best practices. This role involves mentoring junior staff and providing professional development opportunities. Lead Records Archivists may also manage budgets and resources. They ensure the successful execution of archival initiatives.
Head of Archives
The Head of Archives is responsible for the overall management of an archival department or institution. They oversee staff, budgets, and strategic planning. This role involves setting priorities for collection development and preservation. The Head of Archives often represents the organization to external stakeholders. They ensure the long-term sustainability and relevance of the archives.
Principal Archivist
A Principal Archivist is a senior expert who provides leadership in archival theory and practice. They may lead research projects, develop new methodologies, and contribute to professional standards. This role often involves collaboration with other institutions and professional organizations. Principal Archivists may also publish scholarly work and present at conferences. They are recognized as leaders in the archival field.
Archival Program Manager
An Archival Program Manager oversees multiple archival projects and initiatives. They are responsible for program development, evaluation, and reporting. This role involves managing staff, budgets, and resources. Archival Program Managers may also secure funding through grants and partnerships. They ensure the effective delivery of archival services and programs.
Director Level Job Titles
Director of Archives
The Director of Archives is responsible for the overall leadership and management of an archival institution or department. They set strategic goals, manage budgets, and oversee staff. This role involves representing the archives to stakeholders, donors, and the public. Directors of Archives develop policies and ensure compliance with professional standards. They play a key role in securing funding and promoting the value of archives.
Director of Records Management
The Director of Records Management leads the records management program for an organization. They are responsible for developing and implementing records policies, procedures, and systems. This role involves managing staff, budgets, and compliance efforts. Directors of Records Management often work closely with legal and IT departments. They ensure that records are managed efficiently and in accordance with regulations.
Director of Special Collections
The Director of Special Collections oversees the management and development of unique and rare materials within an archive or library. They are responsible for collection development, preservation, and outreach. This role involves supervising staff and managing budgets. Directors of Special Collections often work with donors and external partners. They promote the significance and accessibility of special collections.
Director of Digital Archives
The Director of Digital Archives leads the digital preservation and access initiatives of an organization. They develop strategies for managing digital assets and ensuring long-term access. This role involves overseeing staff, budgets, and technology infrastructure. Directors of Digital Archives may also represent their organization in digital preservation networks. They play a key role in adapting archival practices to the digital age.
Director of Archival Programs
The Director of Archival Programs manages multiple archival projects and initiatives across an organization. They are responsible for program development, evaluation, and reporting. This role involves securing funding, managing staff, and ensuring program effectiveness. Directors of Archival Programs often collaborate with other departments and external partners. They ensure the successful delivery of archival services and initiatives.
VP Level Job Titles
Vice President of Archives and Records Management
The Vice President of Archives and Records Management provides executive leadership for an organization's archival and records management functions. They set strategic direction, oversee large teams, and manage significant budgets. This role involves representing the organization at the highest levels and making key policy decisions. VPs of Archives and Records Management often work closely with other executives and board members. They ensure that archival and records management practices align with organizational goals.
Vice President of Information Governance
The Vice President of Information Governance oversees the organization's information management, including archives, records, and compliance. They develop and implement enterprise-wide policies and strategies. This role involves managing cross-functional teams and ensuring regulatory compliance. VPs of Information Governance play a key role in risk management and data protection. They help organizations leverage information as a strategic asset.
Vice President of Digital Preservation
The Vice President of Digital Preservation leads the organization's digital preservation strategy and initiatives. They are responsible for ensuring the long-term accessibility and integrity of digital assets. This role involves managing technology investments, staff, and partnerships. VPs of Digital Preservation often represent their organization in industry forums and collaborations. They drive innovation in digital archiving practices.
Vice President of Library and Archival Services
The Vice President of Library and Archival Services oversees both library and archival operations within an organization. They set strategic priorities, manage budgets, and lead large teams. This role involves promoting the integration of library and archival services. VPs of Library and Archival Services often engage with external partners and stakeholders. They ensure the delivery of high-quality information services.
Vice President of Corporate Archives
The Vice President of Corporate Archives leads the archival function within a corporation. They are responsible for preserving the company's history and supporting business objectives. This role involves managing staff, budgets, and strategic initiatives. VPs of Corporate Archives often work closely with executive leadership and other departments. They ensure that corporate archives contribute to the organization's success.
How to Advance Your Current Records Archivist Title
Pursue Advanced Education and Certifications
Obtaining a master's degree in library science, archival studies, or a related field can enhance your qualifications. Professional certifications, such as those offered by the Academy of Certified Archivists, can also demonstrate expertise. Continuing education and specialized training in digital archiving or records management are valuable. Advanced education can open doors to higher-level positions and leadership roles. It also helps you stay current with best practices and emerging trends.
Gain Specialized Experience
Seek opportunities to work on specialized projects, such as digital preservation, special collections, or compliance initiatives. Developing expertise in a niche area can make you a valuable asset to your organization. Specialized experience can also position you for promotions or lateral moves into more advanced roles. Volunteering for challenging assignments or cross-departmental projects can broaden your skill set. It demonstrates initiative and a commitment to professional growth.
Develop Leadership and Management Skills
Take on supervisory responsibilities or lead projects to build your leadership experience. Participating in management training programs can also be beneficial. Strong leadership skills are essential for advancing to senior, director, or VP-level positions. Mentoring junior staff and contributing to team success can showcase your abilities. Leadership experience is often a key requirement for higher-level roles.
Engage in Professional Networking
Join professional organizations such as the Society of American Archivists or ARMA International. Attend conferences, workshops, and seminars to connect with peers and industry leaders. Networking can provide access to job opportunities, mentorship, and professional development resources. Active involvement in professional communities can raise your profile. It also helps you stay informed about industry trends and best practices.
Contribute to the Profession
Publish articles, present at conferences, or participate in research projects to contribute to the archival field. Sharing your knowledge and expertise can establish you as a thought leader. Professional contributions can enhance your resume and support career advancement. Engaging in professional service, such as serving on committees or boards, is also valuable. It demonstrates commitment to the profession and can lead to leadership opportunities.
Similar Records Archivist Careers & Titles
Records Manager
A Records Manager oversees the creation, maintenance, and disposal of records within an organization. They develop records management policies and ensure compliance with legal and regulatory requirements. This role often involves training staff and managing records retention schedules. Records Managers work closely with archivists to ensure the proper transfer of records to archives. They play a key role in information governance and risk management.
Librarian (Special Collections)
A Librarian specializing in special collections manages rare books, manuscripts, and archival materials within a library. They are responsible for cataloging, preservation, and reference services. This role often involves curating exhibits and supporting research. Special Collections Librarians work closely with archivists to manage unique materials. They help promote access to and appreciation of special collections.
Digital Asset Manager
A Digital Asset Manager is responsible for organizing, storing, and preserving digital files and media assets. They develop systems for metadata, access, and rights management. This role often involves working with marketing, creative, or IT teams. Digital Asset Managers ensure that digital content is easily accessible and protected. They play a key role in digital preservation and information management.
Museum Curator
A Museum Curator manages collections of artifacts, artworks, and historical objects. They are responsible for acquisition, preservation, and exhibition planning. This role often involves research, public programming, and educational outreach. Museum Curators work closely with archivists to document and interpret collections. They help connect the public with cultural and historical resources.
Information Governance Specialist
An Information Governance Specialist develops and implements policies for managing organizational information. They ensure compliance with legal, regulatory, and industry standards. This role often involves risk assessment, data protection, and records management. Information Governance Specialists work with archivists, IT, and legal teams. They help organizations manage information as a strategic asset.