Types of Archivist Jobs
Digital Archivist
A Digital Archivist specializes in the preservation, organization, and management of digital records and electronic archives. They ensure that digital materials are accessible and protected from technological obsolescence. Their work often involves digitizing physical records and developing metadata standards. Digital Archivists may also manage digital repositories and advise on best practices for digital preservation. They play a crucial role in modernizing archival practices for the digital age.
Reference Archivist
A Reference Archivist assists researchers and the public in accessing archival materials. They are responsible for responding to inquiries, guiding users through collections, and providing research support. Reference Archivists often create finding aids and catalog records to improve accessibility. They may also conduct outreach and educational programs to promote the use of archives. Their role is essential in connecting people with historical resources.
Records Manager
A Records Manager oversees the lifecycle of organizational records, from creation to disposal. They develop policies and procedures for recordkeeping, ensuring compliance with legal and regulatory requirements. Records Managers work closely with other departments to manage both physical and electronic records. Their responsibilities include retention scheduling, storage, and secure destruction of records. They help organizations maintain efficient and compliant information management systems.
Special Collections Archivist
A Special Collections Archivist manages rare, unique, or valuable materials within an archive, such as manuscripts, photographs, and artifacts. They are responsible for the acquisition, preservation, and description of these items. Special Collections Archivists often curate exhibitions and collaborate with researchers. Their expertise is vital for safeguarding culturally significant materials. They may also work on grant writing and fundraising for collection development.
Corporate Archivist
A Corporate Archivist works within a business or corporation to preserve and manage the organization's historical records. They document the company's history, products, and milestones. Corporate Archivists may also support branding and marketing efforts by providing historical context. Their work ensures that important corporate knowledge is retained and accessible. They often collaborate with legal, communications, and executive teams.
Entry Level Job Titles
Archival Assistant
An Archival Assistant supports archivists in the day-to-day operations of an archive. They may help with processing collections, data entry, and basic preservation tasks. Archival Assistants often assist with reference services and public inquiries. This role provides valuable hands-on experience in archival practices. It is a common starting point for those new to the field.
Records Clerk
A Records Clerk is responsible for organizing, filing, and retrieving records within an organization. They maintain accurate records databases and assist with the transfer of documents to archives. Records Clerks may also help with basic preservation and inventory tasks. This position is ideal for individuals beginning their careers in records management or archiving. It offers foundational experience in information management.
Library Technician (Archives)
A Library Technician working in archives assists with cataloging, processing, and maintaining archival materials. They may also help with digitization projects and user services. Library Technicians support archivists in managing collections and ensuring accessibility. This role is suitable for those with technical skills and an interest in archives. It provides a pathway to more advanced archival positions.
Digitization Technician
A Digitization Technician is responsible for scanning, photographing, and converting physical archival materials into digital formats. They ensure the quality and accuracy of digital reproductions. Digitization Technicians may also assist with metadata creation and digital asset management. This entry-level role is essential for modern archival work. It offers experience with digital preservation technologies.
Archives Intern
An Archives Intern gains practical experience by working under the supervision of professional archivists. Interns may assist with processing collections, conducting research, and supporting outreach activities. This role is often part of a formal education program or early career development. Archives Internships provide exposure to various aspects of archival work. They are valuable for building skills and professional networks.
Mid Level Job Titles
Archivist
An Archivist is responsible for acquiring, organizing, preserving, and providing access to archival materials. They may manage specific collections, develop finding aids, and assist researchers. Archivists often participate in outreach and educational activities. They may also supervise entry-level staff and interns. This role requires a solid understanding of archival principles and practices.
Records Analyst
A Records Analyst evaluates and improves records management systems within an organization. They develop retention schedules, assess compliance, and recommend best practices. Records Analysts may also train staff on records policies and procedures. Their work ensures efficient and legal management of information. This position typically requires experience in records or information management.
Processing Archivist
A Processing Archivist arranges and describes archival collections to make them accessible to users. They create inventories, finding aids, and catalog records. Processing Archivists may also assess the condition of materials and recommend preservation actions. Their work is critical for organizing and interpreting archival holdings. This role often involves collaboration with other archivists and researchers.
Digital Collections Specialist
A Digital Collections Specialist manages digital assets and online collections within an archive. They oversee digitization projects, metadata creation, and digital preservation strategies. Digital Collections Specialists ensure that digital materials are accessible and secure. They may also develop online exhibits and digital outreach initiatives. This role requires technical expertise and knowledge of digital archiving standards.
Reference Services Coordinator
A Reference Services Coordinator oversees the delivery of reference and research services in an archive. They manage user inquiries, develop research guides, and train staff in reference practices. Reference Services Coordinators may also coordinate outreach and public programming. Their work ensures high-quality service to researchers and the public. This position often involves supervisory responsibilities.
Senior Level Job Titles
Senior Archivist
A Senior Archivist leads complex archival projects and manages significant collections. They may supervise teams of archivists and support staff. Senior Archivists are often responsible for policy development, strategic planning, and high-level decision-making. They represent the archive in professional organizations and at public events. This role requires extensive experience and leadership skills.
Lead Archivist
A Lead Archivist oversees the work of other archivists and coordinates major initiatives within the archive. They ensure that archival standards and best practices are followed. Lead Archivists may also manage budgets, grants, and special projects. Their leadership is essential for the successful operation of archival programs. This position typically requires advanced knowledge and significant professional experience.
Collections Manager
A Collections Manager is responsible for the care, organization, and development of archival collections. They oversee acquisition, preservation, and access activities. Collections Managers may also supervise staff and manage collection budgets. Their expertise ensures the long-term preservation and accessibility of materials. This role is critical for maintaining the integrity of archival holdings.
Head of Special Collections
The Head of Special Collections manages rare and unique materials within an archive or library. They develop collection policies, oversee acquisitions, and lead outreach efforts. This role often involves fundraising and grant writing. The Head of Special Collections may also represent the institution at conferences and public events. Their leadership ensures the growth and visibility of special collections.
Preservation Manager
A Preservation Manager oversees the conservation and preservation of archival materials. They develop and implement preservation policies and procedures. Preservation Managers may supervise conservation staff and manage preservation projects. Their work is essential for protecting materials from deterioration and loss. This role requires specialized knowledge in conservation science and preservation techniques.
Director Level Job Titles
Director of Archives
The Director of Archives is responsible for the overall management and strategic direction of an archival institution. They oversee staff, budgets, and policy development. Directors represent the archive to stakeholders, donors, and the public. They are involved in long-term planning, fundraising, and advocacy. This role requires strong leadership, management, and communication skills.
Director of Special Collections
The Director of Special Collections leads the management and development of rare and unique materials within an institution. They set strategic priorities, oversee acquisitions, and manage staff. Directors of Special Collections are often involved in fundraising and public engagement. They ensure the preservation and accessibility of valuable collections. This position requires expertise in special collections and leadership experience.
Director of Records Management
The Director of Records Management oversees the records management program for an organization. They develop policies, ensure compliance, and manage staff. Directors of Records Management work closely with legal and compliance teams. They are responsible for the efficient and secure management of organizational records. This role requires extensive experience in records management and leadership.
Director of Digital Initiatives
The Director of Digital Initiatives leads digital transformation projects within an archive. They oversee digitization, digital preservation, and online access initiatives. Directors of Digital Initiatives manage teams and collaborate with IT and other departments. Their work ensures that digital assets are preserved and accessible. This role requires expertise in digital technologies and project management.
Director of Library and Archives
The Director of Library and Archives manages both library and archival operations within an institution. They oversee staff, budgets, and strategic planning. Directors ensure the integration of library and archival services. They represent the institution to external partners and stakeholders. This position requires broad knowledge of both library and archival management.
VP Level Job Titles
Vice President of Archives and Records Management
The Vice President of Archives and Records Management provides executive leadership for an organization's archival and records management functions. They set strategic goals, oversee large teams, and manage significant budgets. VPs are responsible for ensuring compliance, innovation, and best practices across the organization. They represent the archives at the executive level and to external partners. This role requires extensive experience and a strong track record in leadership.
Vice President of Information Governance
The Vice President of Information Governance oversees the organization's information management, including archives, records, and compliance. They develop and implement governance frameworks and policies. VPs of Information Governance work closely with legal, IT, and executive teams. Their leadership ensures that information assets are managed securely and efficiently. This position requires expertise in information governance and executive management.
Vice President of Library and Archival Services
The Vice President of Library and Archival Services leads both library and archival operations at the executive level. They are responsible for strategic planning, resource allocation, and organizational leadership. VPs ensure the integration and advancement of library and archival services. They represent the institution to boards, donors, and external partners. This role requires broad expertise and executive leadership skills.
Vice President of Digital Strategy
The Vice President of Digital Strategy leads digital transformation initiatives, including digital archives and online access. They set the vision for digital innovation and oversee large-scale projects. VPs of Digital Strategy collaborate with technology, marketing, and content teams. Their work ensures that digital assets are leveraged for organizational success. This position requires expertise in digital technologies and executive leadership.
Vice President of Cultural Heritage
The Vice President of Cultural Heritage oversees the preservation and promotion of an organization's cultural assets, including archives, museums, and special collections. They set strategic priorities and manage large teams and budgets. VPs of Cultural Heritage engage with stakeholders, funders, and the public. Their leadership ensures the long-term preservation and accessibility of cultural resources. This role requires deep knowledge of cultural heritage management and executive experience.
How to Advance Your Current Archivist Title
Pursue Advanced Education
Obtaining a master's degree in library science, archival studies, or a related field can enhance your qualifications and open up advancement opportunities. Specialized certifications, such as those offered by the Academy of Certified Archivists, can also demonstrate expertise. Continuing education through workshops and conferences helps keep skills current. Advanced education is often required for senior and leadership positions. It shows commitment to professional growth.
Gain Specialized Experience
Developing expertise in areas such as digital preservation, records management, or special collections can set you apart. Taking on challenging projects or leading initiatives within your organization demonstrates leadership potential. Specialized experience makes you a valuable asset and prepares you for higher-level roles. It also allows you to contribute to the advancement of the field. Seek out opportunities to broaden your skill set.
Build a Professional Network
Active participation in professional organizations, such as the Society of American Archivists, can expand your network. Attending conferences, presenting papers, and joining committees increases your visibility. Networking provides access to job opportunities, mentorship, and professional development resources. Building relationships with colleagues in the field can lead to collaborative projects. A strong network supports career advancement.
Demonstrate Leadership Skills
Taking on supervisory roles, managing projects, or mentoring junior staff can showcase your leadership abilities. Volunteering for committees or task forces within your organization demonstrates initiative. Leadership experience is essential for advancing to senior and director-level positions. It also helps develop skills in team management and strategic planning. Seek feedback and continuously improve your leadership capabilities.
Stay Current with Technology
Keeping up with technological advancements in digital archiving, metadata standards, and information management is crucial. Learning new software and digital tools enhances your efficiency and effectiveness. Staying current with technology prepares you for roles that require digital expertise. It also positions you as a forward-thinking professional. Continuous learning in this area is essential for career growth.
Similar Archivist Careers & Titles
Librarian
Librarians manage collections of books, periodicals, and digital resources, and assist patrons in finding information. They may work in public, academic, or special libraries. Librarians often have similar skills in information organization and user services as archivists. They may also be involved in preservation and digitization projects. The roles of librarian and archivist often overlap, especially in special collections.
Museum Curator
Museum Curators are responsible for acquiring, preserving, and interpreting objects and artifacts for museums. They develop exhibitions, conduct research, and manage collections. Curators often work with archival materials and historical documents. Their work is closely related to that of archivists, especially in institutions with both archival and museum collections. Curators play a key role in public education and outreach.
Records Manager
Records Managers oversee the creation, maintenance, and disposal of organizational records. They ensure compliance with legal and regulatory requirements. Records Managers work closely with archivists to transfer records of enduring value to archives. Their focus is on the efficient and secure management of information. The roles of records manager and archivist are complementary and often intersect.
Conservator
Conservators specialize in the preservation and restoration of cultural heritage materials, including documents, photographs, and artifacts. They assess the condition of items and perform treatments to prevent deterioration. Conservators work closely with archivists to ensure the long-term preservation of collections. Their expertise is essential for maintaining the physical integrity of archival materials. Conservators may also conduct research and develop preservation policies.
Information Manager
Information Managers develop and implement systems for organizing, storing, and retrieving information within organizations. They may oversee records management, digital asset management, and information governance. Information Managers work in a variety of settings, including corporations, government agencies, and non-profits. Their role overlaps with that of archivists, especially in managing digital and electronic records. They ensure that information is accessible, secure, and well-organized.