Secretary cover letter example

What makes this cover letter great

This cover letter is tailored to the Secretary position, highlighting relevant skills such as organization, communication, and multitasking. It provides specific examples of past responsibilities and achievements, demonstrating the candidate's experience and proficiency. The letter mentions technical skills and software knowledge, which are important for the role. It also emphasizes soft skills like problem-solving and teamwork. The tone is confident and professional, making a strong case for the candidate's fit for the job.

Cover letter example for Secretary

Strong cover letter

Dear Hiring Manager,

I am excited to apply for the Secretary position at your organization. With over five years of experience in administrative roles, I have honed my ability to manage complex schedules, coordinate meetings, and handle sensitive correspondence with discretion. At ABC Corporation, I supported a team of executives by arranging travel, preparing detailed reports, and ensuring seamless office operations. My proficiency in Microsoft Office Suite and document management systems, combined with my strong organizational and interpersonal skills, make me confident in my ability to contribute effectively to your team. I look forward to the opportunity to bring my dedication and expertise to your organization.

Sincerely,
[Your Name]

Weak cover letter

To whom it may concern,

I am applying for the Secretary job. I have some experience working in offices and can use Microsoft Office. I am organized and get along with people. I hope you will consider me for this job.

Thank you,
[Your Name]

Cover letter best practices

Tailor Each Cover Letter to being a Secretary

Avoid generic letters. Customize your content to reflect the specific job description, company values, and how your experience aligns with their needs.

Use a Professional Format

Stick to a clean, business-like layout with consistent fonts, spacing, and margins. Match the formatting of your resume for a cohesive application package.

Address the Right Person

Whenever possible, address the letter to a specific individual (e.g., “Dear Ms. Johnson”). Use LinkedIn or the company website to find the hiring manager’s name.

Start with a Strong Opening

Capture attention in the first paragraph by stating the position, expressing genuine interest, and previewing the value you’ll bring to the role.

Highlight Relevant Achievements

Focus on 1–2 specific accomplishments that relate directly to the job. Use metrics, outcomes, or project details to demonstrate impact.

Show You Understand the Company

Demonstrate knowledge of the company’s mission, recent news, or culture. This shows you’ve done your homework and care about where you work.

Explain Career Transitions Briefly

If you’re changing industries, roles, or returning to work, provide context for your move and highlight transferable skills.

Keep It Concise and Focused

Limit your letter to one page and avoid repeating your resume. Aim for clarity and brevity—ideally 3–4 paragraphs.

Use a Confident, Professional Tone

Write assertively without arrogance. Avoid overused buzzwords unless supported by real examples.

Close with a Clear Call to Action

End with a confident statement of interest, and invite the employer to connect or schedule an interview.

Proofread Carefully

Typos and grammatical errors can ruin a strong letter. Review it multiple times, and consider reading it out loud or asking someone else to check it.