What makes this cover letter great
This cover letter is a strong example because it directly addresses the qualifications and skills required for a Records Archivist, providing specific examples of relevant experience and achievements. The candidate highlights both technical expertise and soft skills, such as attention to detail and organizational ability. It demonstrates knowledge of industry standards and tools, and shows a commitment to ongoing professional development. The letter is tailored to the job, making a clear case for why the applicant is a great fit.
Cover letter example for Records Archivist
Strong cover letter
I am excited to apply for the Records Archivist position, as my background in information management and archival science aligns closely with the requirements of this role. I hold a Master’s degree in Library and Information Science with a concentration in Archival Studies, and have over five years of experience working in both public and private sector archives. My expertise includes the appraisal, arrangement, description, and preservation of a wide variety of records, including paper documents, photographs, audiovisual materials, and digital files.
In my previous role at the City Historical Archives, I managed the digitization of over 50,000 records, ensuring compliance with metadata standards and improving accessibility for researchers and the public. I am proficient in using archival management software such as ArchivesSpace and Preservica, and have a strong understanding of records retention schedules, legal compliance, and best practices for digital preservation. My attention to detail and organizational skills have enabled me to maintain accurate inventories and facilitate efficient retrieval of records.
I am also experienced in providing reference services, conducting outreach and training sessions for staff, and developing finding aids and catalogues. My commitment to professional development is demonstrated by my active membership in the Society of American Archivists and my ongoing participation in workshops on emerging archival technologies. I am confident that my skills and passion for preserving historical records would make me a valuable asset to your team.
Weak cover letter
I am writing to apply for the Records Archivist job. I have some experience working with records and am interested in this field. I am organized and like history. I think I would do a good job and would like to work for your organization. Thank you for considering my application.
Cover letter best practices
Tailor Each Cover Letter to being a Records Archivist
Avoid generic letters. Customize your content to reflect the specific job description, company values, and how your experience aligns with their needs.
Use a Professional Format
Stick to a clean, business-like layout with consistent fonts, spacing, and margins. Match the formatting of your resume for a cohesive application package.
Address the Right Person
Whenever possible, address the letter to a specific individual (e.g., “Dear Ms. Johnson”). Use LinkedIn or the company website to find the hiring manager’s name.
Start with a Strong Opening
Capture attention in the first paragraph by stating the position, expressing genuine interest, and previewing the value you’ll bring to the role.
Highlight Relevant Achievements
Focus on 1–2 specific accomplishments that relate directly to the job. Use metrics, outcomes, or project details to demonstrate impact.
Show You Understand the Company
Demonstrate knowledge of the company’s mission, recent news, or culture. This shows you’ve done your homework and care about where you work.
Explain Career Transitions Briefly
If you’re changing industries, roles, or returning to work, provide context for your move and highlight transferable skills.
Keep It Concise and Focused
Limit your letter to one page and avoid repeating your resume. Aim for clarity and brevity—ideally 3–4 paragraphs.
Use a Confident, Professional Tone
Write assertively without arrogance. Avoid overused buzzwords unless supported by real examples.
Close with a Clear Call to Action
End with a confident statement of interest, and invite the employer to connect or schedule an interview.
Proofread Carefully
Typos and grammatical errors can ruin a strong letter. Review it multiple times, and consider reading it out loud or asking someone else to check it.