What makes this cover letter great
This cover letter is a great example because it is tailored to the Executive Administrator role, highlights relevant experience, and provides specific achievements (like improving document retrieval efficiency by 30%). It demonstrates familiarity with essential tools and skills, such as Microsoft Office and project management software. The letter also emphasizes soft skills like discretion, professionalism, and relationship-building, which are crucial for executive support roles. The writing is clear, concise, and confident, making a strong case for the candidate's fit.
Cover letter example for Executive Administrator
Strong cover letter
I am excited to apply for the Executive Administrator position, bringing over eight years of experience supporting C-level executives in fast-paced corporate environments. My background includes managing complex calendars, coordinating high-level meetings, preparing detailed reports, and handling confidential information with discretion. I am highly skilled in Microsoft Office Suite, Google Workspace, and various project management tools, ensuring seamless communication and workflow across departments.
In my previous role at GlobalTech Solutions, I provided comprehensive administrative support to the CEO and executive team, including travel arrangements, expense reporting, and event planning. I successfully implemented a new digital filing system that improved document retrieval efficiency by 30%. My proactive approach and attention to detail have enabled me to anticipate executive needs and resolve issues before they arise.
I am adept at managing multiple priorities, maintaining professionalism under pressure, and fostering positive relationships with internal and external stakeholders. My strong organizational skills, combined with a commitment to excellence, make me confident in my ability to contribute effectively to your executive team.
Weak cover letter
I am applying for the Executive Administrator job. I have experience working in offices and can use Microsoft Office. I have helped with meetings and filing documents. I am organized and can work with others. I hope you will consider me for this position.
Cover letter best practices
Tailor Each Cover Letter to being a Executive Administrator
Avoid generic letters. Customize your content to reflect the specific job description, company values, and how your experience aligns with their needs.
Use a Professional Format
Stick to a clean, business-like layout with consistent fonts, spacing, and margins. Match the formatting of your resume for a cohesive application package.
Address the Right Person
Whenever possible, address the letter to a specific individual (e.g., “Dear Ms. Johnson”). Use LinkedIn or the company website to find the hiring manager’s name.
Start with a Strong Opening
Capture attention in the first paragraph by stating the position, expressing genuine interest, and previewing the value you’ll bring to the role.
Highlight Relevant Achievements
Focus on 1–2 specific accomplishments that relate directly to the job. Use metrics, outcomes, or project details to demonstrate impact.
Show You Understand the Company
Demonstrate knowledge of the company’s mission, recent news, or culture. This shows you’ve done your homework and care about where you work.
Explain Career Transitions Briefly
If you’re changing industries, roles, or returning to work, provide context for your move and highlight transferable skills.
Keep It Concise and Focused
Limit your letter to one page and avoid repeating your resume. Aim for clarity and brevity—ideally 3–4 paragraphs.
Use a Confident, Professional Tone
Write assertively without arrogance. Avoid overused buzzwords unless supported by real examples.
Close with a Clear Call to Action
End with a confident statement of interest, and invite the employer to connect or schedule an interview.
Proofread Carefully
Typos and grammatical errors can ruin a strong letter. Review it multiple times, and consider reading it out loud or asking someone else to check it.