Best Secretary Certifications
Certified Administrative Professional (CAP)
Certification Provider
International Association of Administrative Professionals (IAAP)
Best for
This certification is best for secretaries seeking to advance their careers or move into higher-level administrative roles. It is ideal for those who want to demonstrate their expertise and commitment to the profession. Secretaries in corporate, educational, or government settings will benefit most from this credential.
Description
The Certified Administrative Professional (CAP) certification is a widely recognized credential for secretaries and administrative professionals. It covers essential skills such as office management, organizational communication, and business writing. The exam tests knowledge in technology, records management, and project management. Earning this certification demonstrates a high level of competence and professionalism. It is often required or preferred by employers seeking skilled administrative staff.
Microsoft Office Specialist (MOS)
Certification Provider
Microsoft
Best for
This certification is best for secretaries who use Microsoft Office programs extensively in their daily tasks. It is particularly useful for those in roles that require advanced document creation, data management, and presentation skills. Secretaries in any industry can benefit from this certification.
Description
The Microsoft Office Specialist (MOS) certification validates proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook. Secretaries often use these programs daily, making this certification highly relevant. The certification demonstrates the ability to efficiently create documents, manage data, and communicate effectively. It is recognized globally and can enhance a secretary's resume. Employers value this certification as it ensures productivity and technical competence.
Professional Secretary Certification (PSC)
Certification Provider
National Association of Legal Secretaries (NALS)
Best for
This certification is best for secretaries who want to establish themselves as professionals in the field. It is suitable for those working in legal, medical, or general office environments. Secretaries seeking to enhance their credentials and job prospects should consider this certification.
Description
The Professional Secretary Certification (PSC) is designed to validate the skills and knowledge required for effective secretarial work. It covers topics such as office procedures, communication, and time management. The certification demonstrates a commitment to the profession and a mastery of essential administrative skills. It is recognized by employers as a mark of professionalism. Earning this certification can lead to increased job opportunities and career advancement.
Certified Administrative Professional with Organizational Management Specialty (CAP-OM)
Certification Provider
International Association of Administrative Professionals (IAAP)
Best for
This certification is best for secretaries who want to move into management or supervisory positions. It is suitable for those who already have experience in administrative roles and wish to expand their expertise. Secretaries in large organizations or those seeking career growth will benefit most from this credential.
Description
The CAP-OM certification is an advanced credential for administrative professionals who want to specialize in organizational management. It covers topics such as leadership, project management, and office systems. The certification demonstrates advanced knowledge and skills in managing office operations. It is ideal for secretaries who aspire to supervisory or managerial roles. Employers recognize this certification as a mark of leadership potential.
Certified Legal Secretary Specialist (CLSS)
Certification Provider
Legal Secretaries International, Inc.
Best for
This certification is best for secretaries working in law firms, legal departments, or courts. It is ideal for those who want to specialize in legal administrative work. Secretaries seeking to advance in the legal field should pursue this certification.
Description
The Certified Legal Secretary Specialist (CLSS) certification is tailored for secretaries working in the legal field. It covers legal terminology, document preparation, and court procedures. The certification demonstrates specialized knowledge and skills required for legal secretarial work. It is recognized by law firms and legal departments as a mark of expertise. Earning this certification can lead to higher salaries and better job opportunities in the legal sector.
Certified Medical Administrative Assistant (CMAA)
Certification Provider
National Healthcareer Association (NHA)
Best for
This certification is best for secretaries working in medical offices, clinics, or hospitals. It is suitable for those who want to specialize in healthcare administration. Secretaries seeking to enhance their skills and job opportunities in the medical field should consider this certification.
Description
The Certified Medical Administrative Assistant (CMAA) certification is designed for secretaries working in healthcare settings. It covers medical office procedures, patient scheduling, and healthcare regulations. The certification demonstrates the ability to manage medical records, billing, and communication with patients. It is recognized by healthcare employers as a mark of competence. Earning this certification can lead to better job prospects in medical offices and clinics.
Certified Professional Secretary (CPS)
Certification Provider
International Association of Administrative Professionals (IAAP)
Best for
This certification is best for secretaries who want to validate their skills and experience. It is suitable for those seeking to advance in their careers or take on more responsibility. Secretaries in any industry can benefit from this certification.
Description
The Certified Professional Secretary (CPS) certification is a respected credential for secretaries and administrative professionals. It covers office administration, communication, and management skills. The certification demonstrates a high level of competence and professionalism in secretarial work. It is recognized by employers as a valuable asset. Earning this certification can lead to career advancement and increased earning potential.
Benefits of having a Secretary Certification
Increased Job Opportunities
Having a certification as a secretary can open doors to more job opportunities. Employers often prefer candidates who have demonstrated their skills and commitment through certification. Certified secretaries are seen as more qualified and capable of handling complex administrative tasks. This can give you a competitive edge in the job market. It also increases your chances of being considered for promotions and higher-level positions.
Higher Earning Potential
Certified secretaries often earn higher salaries compared to their non-certified peers. Employers are willing to pay more for professionals who have proven their expertise through certification. This is because certified secretaries are expected to be more efficient and effective in their roles. Over time, the investment in certification can lead to significant financial rewards. It also demonstrates your value to the organization, making you a candidate for raises and bonuses.
Professional Recognition
Certification provides professional recognition and validates your skills and knowledge. It shows that you have met industry standards and are committed to your career. This recognition can boost your confidence and credibility among colleagues and employers. It also sets you apart from others in the field. Being certified can enhance your professional reputation and open up networking opportunities.
Skill Enhancement
Pursuing certification helps you develop and refine your administrative skills. The process often involves learning new techniques, technologies, and best practices. This continuous learning keeps you up-to-date with industry trends and requirements. It also prepares you to handle a wider range of tasks and responsibilities. Enhanced skills make you more adaptable and valuable to your employer.
Job Security
Certified secretaries are often considered more indispensable to their organizations. Employers are less likely to let go of employees who have specialized skills and credentials. Certification demonstrates your commitment to the profession and your willingness to invest in your career. This can provide greater job stability, especially during times of organizational change. It also makes you a more attractive candidate for future employment.
How to Choose the Best Secretary Certification
Assess Your Career Goals
Start by identifying your long-term career objectives as a secretary. Consider whether you want to specialize in a particular industry, such as legal or medical, or move into management. Understanding your goals will help you select a certification that aligns with your aspirations. For example, if you want to work in healthcare, a medical administrative certification would be most relevant. Clear goals will guide your decision-making process.
Research Certification Options
Investigate the various certifications available for secretaries and administrative professionals. Look into the requirements, curriculum, and recognition of each certification. Consider factors such as cost, time commitment, and the reputation of the certifying organization. Reading reviews and testimonials from other professionals can provide valuable insights. Make a list of certifications that match your interests and needs.
Evaluate Industry Requirements
Some industries have specific certification requirements for secretaries. For example, legal and medical fields often require specialized credentials. Check job postings and talk to professionals in your desired industry to understand what certifications are most valued. This will ensure that your chosen certification increases your employability. Aligning your certification with industry standards is crucial for career advancement.
Consider Your Current Skills and Experience
Assess your existing skills and experience to determine which certification is appropriate for your level. Some certifications are designed for entry-level professionals, while others are intended for those with more experience. Choose a certification that will challenge you but is also attainable based on your background. This will help you build on your strengths and address any skill gaps. Selecting the right level of certification is key to your success.
Review Recertification and Continuing Education Requirements
Many certifications require ongoing education or periodic renewal to maintain your credential. Review the recertification process and any continuing education requirements before committing. Consider whether you are willing and able to meet these requirements over time. Ongoing education can be beneficial for staying current in your field. However, it is important to ensure that you can fulfill these obligations before choosing a certification.